This position is a civil service position and will be made based on meeting minimum qualifications, merit, demonstrated ability and fitness. These will be established by testing, examination and
investigation of qualified candidates.
You may obtain an application by clicking [here], picked up in person, emailed or sent to you via USPS mail. To request an application
packet contact Office Manager Nannette Howland at Sandy Fire District No. 72. Office Manager Howland can be reached at 503.668.8093 or by [email].
All required documentation must be received on or before May 7, 2015 at 4:00 pm at:
Sandy Fire District No. 72
Attn: Firefighter Testing Process
17460 SE Bruns Ave
PO Box 518
Sandy, Oregon 97055
Applications will be received Monday through Friday 8:00 am to 4:00 pm. Applications not received on or before May 7, 2015 at 4:00 pm will NOT be accepted.
Applications will not be accepted electronically.
$25.00 application fee must be included with your application packet. Cash, check or money order made out to Sandy Fire District No. 72.
- PURPOSE OF REQUEST
In 2014, the Sandy Rural Fire District 72 (District) conducted a seismic assessment and a facility needs assessment to provide guidance for long-range facility planning. This assessment resulted
in an approved seismic grant and an approved conceptual plan for renovating the existing main fire station. The Seismic Assessment and conceptual designs are attached to this request for
The District is requesting statements of qualifications from qualified architectural firms. The District's needs are outlined in Section VI - SCOPE OF WORK of this RFQ. Do not
submit any price or fee information at this time.
The District does not expect or require a large amount of preliminary work to be performed by the applicants for this phase of the selection process. It is the District's intent to select an
Architecture Firm (Firm) based on qualifications, abilities, past performance and the ability to perform the necessary work and to complete the project within the timeframe specified.
- TIME SCHEDULE
|Issue RFQ|| ||April 10, 2015|
|Question/protest Submittal Deadline|| ||April 16, 2015 by 4:00 PM|
|Replies Issued|| ||April 20, 2015 by 4:00 PM|
|Deadline for Submittal of Qualifications|| ||April 24, 2015 by 4:00 PM|
|Project Awarded|| ||May 14, 2015|
|Execution of Agreement with Firm|| ||June 1, 2015|
|Ground Breaking - Construction Begins|| ||TBD, late 2015|
- INSTRUCTIONS TO PROPOSERS
- Four (4) copies of the response to RFQ must be received by 4:00 p.m. on April 24, 2015. No faxed or e-mail documents will be accepted. It is the responsibility of the firm to ensure the
response to RFQ arrives on time and to the correct location in a sealed envelope marked Request for Qualifications - Fire Station Design. Any response to RFQ received after the scheduled
closing time shall be returned unopened.
- All proposals shall be sent to:
Sandy Fire District No.72
Attn: Fire Chief Phil Schneider
17460 Bruns Avenue
Sandy, OR 97055
- Any additional information or addenda to this RFQ will be issued by the District by April 20, 2015. The District will mail or e-mail such information directly to known interested parties.
- Proposals should be prepared simply and economically, providing a straightforward, concise description of the Firm's capabilities to satisfy the requirements of the request. All qualifications must include the following information:
- Cover letter/statement of interest: Indicate the firm's interest in the project and highlighting its qualification to perform the project. (1 page)
- A statement verifying the Firm's ability to execute contract upon award.
- A statement verifying that your firm has not been suspended or disbarred from Federal/Government work.
- Overview: A brief overview of the company (1 page)
- Team Experience: Related experience with similar types of projects and specific qualifications and resumes of key team members. The roles and qualifications of key project team members, both in-house and sub-consultants. Identify the project lead and that person's availability to start work on the project and to complete the work without interruption from other projects, commitments or schedule. Describe coordination and relationships with sub-consultants. (4-6 pages)
- Firm Experience: The Firm's experience and qualifications: (4-6 pages)
- Provide examples of fire station projects completed by the Firm within the last three (3) years, including:
- Project Name and Location
- Summary of Scope/Services Provided
- Project Size and Construction Value
- Duration of Project
- Fire Chief name and contact information
- Provide examples showing experience with seismic upgrade and seismic assessments.
- Provide examples showing experience with urban renewal funding.
- Design Approach: A proposed approach to the project including key activities, milestones, possible design concepts, potential challenges and areas of concern. (2 pages)
- Exceptions: Any and all exceptions to this RFQ shall be noted on Attachment A - Exceptions, and submitted with the final proposal.
- SELECTION CRITERIA
The following scoring criteria may be used to evaluate the applicants:
||Urban renewal fund experience
||(5 of the 30 points)
||Structural - Seismic upgrade experience
||(5 of the 30 points)
||Prior work with City of Sandy Planning & Design
||(5 of the 30 points)
||General impressions and quality of presentation
- TERMS AND CONDITIONS
- The District reserves the right to reject any or all proposals or to cancel the solicitation at any time if doing either would be in the public interest as determined by the District.
- The District reserves the right to request clarification of information submitted, and to request additional information from any firm.
- The District reserves the right to award any contract to the next most qualified firm, if the successful firm does not execute a contract by the proposed date of June 1, 2015.
- The District reserves the right to award individual contracts for each project.
- The contract resulting from acceptance of a proposal by the District shall be in a form supplied or approved by the District, and shall reflect the specifications in this RFQ. The District reserves the right to reject any proposed agreement or contract that does not conform to the specifications contained in this RFQ, and/or which is not approved by the District's Attorney.
- The District shall not be responsible for any costs incurred by the proposer in preparing, submitting or presenting its response to the RFQ.
- SCOPE OF WORK
There are three (3) basic phases to the proposed scope of work that will result in a seismic upgrade, a front facade renovation per the City of Sandy's new facade improvement plan, and a renovated second floor. With the exception of the seismic upgrade, minor renovations will be made to the first floor with a new secure vestibule addition and a new elevator core. The hose tower will be demolished to provide a new clean front facade per the City of Sandy's new facade improvement plan. The existing second floor and roof will be demolished with a second floor renovation that will include new living quarters and additional office spaces. For further information please see Exhibits A & B.
(Exhibit A – Mackenzie Seismic Assessment)
(Exhibit B – Mackenzie Concept Design Assessment)
These three phases are defined as follows:
- Phase I - Conceptual Design & Design Development
Under this phase, the architect will be required, using industry standards, project experience, and input from the fire district staff, to develop conceptual designs for a fire station that will accommodate the District's anticipated needs for 50 years. This recommendation shall be presented to the District for review and comment. Once the District has selected a final design concept, the consultant shall proceed with Phase II of the contract.
- Phase II - Preparation of plans, specifications, and estimates adequate to bid a contract for the construction of the fire station, including utilities and all site improvements.
In addition to preparation of construction documents, specifications, construction cost estimates, and timelines, under this phase the architect shall respond to all questions posed by prospective bidders during the construction bid process. The architect shall also prepare and distribute any necessary addenda, shall review all bids for completeness and assist the District with identifying the best responsive bidder.
- Phase III - Construction Administration.
The architect shall expedite building permits and required approvals during this phase. The architect will also administer the construction contract and make periodic site visits during construction, as negotiated.
- Proposers will be required to meet the following insurance requirements to be considered for selection. Proposer must place insurance with carriers who have a current A.M. Best rating of not less than A: VII or other industry rating which is satisfactory to the District:
- Workers' compensation and employer's liability insurance in amounts sufficient pursuant to the laws of the State of Oregon;
- Commercial general liability insurance shall be written on Insurance Services Office (ISO) occurrence form CG 00 01 and shall cover liability arising from premises, operations, independent contractors and personal injury and advertising injury. The District shall be named as an additional insured under the Firm's Commercial General Liability insurance policy with respect to the work performed for the District. Commercial General Liability insurance shall be written with limits no less than $2,000,000 each occurrence, $4,000,000 general aggregate.
- Automobile liability insurance covering all owned, non-owned, hired, and leased vehicles. Coverage shall be written on Insurance Services Office (ISO) form CA 00 01, or a substitute form, providing equivalent liability coverage. If necessary, the policy shall be endorsed to provide contractual liability coverage, with a minimum combined single limit for bodily injury and property damage of $1,000,000 per accident.
- Professional liability insurance appropriate to the Firm's profession with limits of no less than $2,000,000 per claim and $2,000,000 policy aggregate limit.
- The insurance policies for Commercial General Liability and Automobile Liability shall contain the following endorsements or provisions:
- The proposer insurance coverage shall be primary insurance as respect to the District. Any insurance, self-insurance, or insurance pool coverage maintained by the District shall be excess of the Firm's insurance and shall not contribute with it.
- In the event of cancellation or non-renewal of the insurance afforded by this Coverage Part, the Firm will endeavor to mail prior written notice of cancellation to the Sandy Fire District No. 72. Firm shall furnish the District with original certificates and a copy of the amendatory endorsements, including without limitation, the additional insured endorsement evidencing the insurance requirement of the Firm before commencement of the services. Firm's failure to maintain such insurance policies shall be grounds for the District's immediate termination of this Agreement.
- All final Construction Contracts will be subject to the District's approval.
Originally formed in the 1930's, the District has served the community for over 85 years. The District is dedicated to the protection of life and property with pride and professionalism and has guided the District in exploring programs to meet the increasing demand for services in our community. Thank you for your interest in the Sandy Fire District No. 72.
Evaluation of Proposals
Proposals that conform to the RFQ instructions will be evaluated and ranked by a District selection committee, using the criteria identified above in this RFQ. Interviews may or may not be held prior to final negotiations, and if held the proposers will be notifying of the weight to be given to such interviews. The District may contact references listed by the proposers. All proposers will be notified in writing of the District's intent to award the contract.
Questions or protests regarding the solicitation and this RFQ should be submitted to the District by no later than 4:00 pm, April 16, 2015. For submittal of protests, if any, regarding the District's contract award, proposers are referred to the protest procedures set forth in Division 48 of Chapter 137 of the Oregon Administrative Rules.
End of RFQ
Exceptions to RFQ
Fire Station Planning and Design
For the Sandy Fire District No. 72
If a proposer wishes to request an exception to any of the mandatory term, conditions, or qualifications of the RFQ, it shall fully describe the exception on this Attachment page
and include the same as part of its proposal submitted in response to the RFQ. The District will consider the requested exception, but it reserves the right to reject any exception that is not
Sandy Fire District #72 proudly protects 18,000 people living in an
area of 77 square miles in northern Clackamas County
OR. We operate out of 3 stations that protect a primarily rural area
and includes the City
, OR. Our department is a combination department,
utilizing services of career and volunteer members. We have an ISO
class 4 rating for any area within 5 miles driving distance from a
District fire station.
Annual Report Fiscal Year 2012/2013
We welcome you to our website, we are here to serve you. If you have
any questions, please contact us.
Sandy Rural Fire District 72 is dedicated to the protection of life and property with pride and professionalism